Policy Program Officer

Omschrijving van de vacature

The Policy Program Officer will play a leading role in the implementation of multi-year, multi-country consortia program aiming to influence policy Freedom of Religion and Belief (FoRB) and Security & Rule of Law (SRoL) in Europe and in Afghanistan, Iraq, Kenya, Mali, Niger, Nigeria, and South Sudan.  The Policy program Officer will coordinate grant management, Search’s participation in said consortia, as well as be part of leading the implementation of advocacy work targeting the EU. 


The Officer will be joining Search’s Europe team at an exciting time with the launch of ambitious multi-year, multi-country policy prograes and implementation of Search’s new global advocacy strategy. The Officer will be crucial in designing the implementation of this strategy as it aligns to the mentioned programs. The optimal candidate is a team worker, a passionate advocate, knowing how to strategically reach European policy audiences with experience of grants management. 


The Policy Program Officer is an integral part of the European Affairs and Partnerships (EAP) team, located in Search’s Europe headquarters in Brussels. The Policy program Officer will work closely with relevant country teams, and with the Global Policy and Outreach team.  


The recruitment is conditional on signing the relevant grant agreement.

Contributions related to consortium participation:

    • Is the primary point of contact related to program implementation for both consortia.
    • Participates in relevant consortium meetings. 
    • Coordinates the international advocacy work with relevant consortium partners.

Contributions related to policy work:

    • Builds and maintains working-level relationships with relevant policymakers and peers.
    • Develops specific policy strategies with supervision, analyzes successes and failures of past strategies.
    • Regularly collaborates with field-based colleagues in the 7 countries of implementation of the program memes and technical experts within the organization to support their writing and translate their analyses into written products.
    • Represents Search at working-level briefings on pertaining to FoRB, SoRL, or peacebuilding.
    • Captures output and outcome level results of policy and outreach efforts, analyzes trends, suggests adaptations to consortium.

Contributions related to grants management:

    • Collaborates with country program managers and partners in the preparation of timely and quality project reports for donors in compliance with the donor and internal Search requirements.
    • Ensures the tracking of international expenses and supports the effective tracking and forecasting of country project expenditures by the project team through budget versus actuals (BVA) meetings, in line with the approved budget 
    • Plans the international activities and supports the planning of country-based activities. Ensures the international work plan is implemented, and supports timely implementation of country work plans by country teams.
    • Coordinates program knowledge and information management and sharing. Documents lessons learned in the course of implementation.
    • Facilitates global grants start up, reviews, and closure meetings amongst Search staff and follows up on action points.
    • Ensures that reflection sessions and discussions on adaptation take place and participates in these. Facilitates support for technical assistance where appropriate. Ensures lessons learnt are well documented and disseminated for better program implementation in future, in line with best practice in reflective practice and adaptive management.
    • Coordinates with the program team as well as country communication teams in highlighting and documenting success stories.
    • Conducts on-boarding of relevant new program staff and familiarizes them with the donor and internal rules as regulations on grants management.
Gewenst profiel

Minimum Qualifications

    • Bachelor’s Degree in Political Science, International Relations, Conflict Studies, Social Sciences, Communications, or related area; 
    • At least four years of relevant work experience in the international NGO sector (with a MA) or six years (with a BA);
    • Familiarity with EU policy making related to peacebuilding;
    • Advocacy experience at EU level: liaising with policymakers, NGOs, academics, media and other relevant stakeholders; 
    • At least 3 years experience in grant management;
    • Written and spoken fluency in English; 
    • High level of organisation, detail-oriented, and professionalism; 
    • Exceptional writing and editing skills. Ability to work effectively in a multicultural environment. 

Preferred qualifications

    • Master’s Degree preferred, but not required; 
    • Experience living or working experience in a conflict geography where Search works preferred; 
    • Fluency in French, and/or Dutch preferred;
    • Familiarity with EU policy making related to Security and Rule of Law and/or Freedom of Religion and Belief; 
    • Experience of coordinating consortium grants preferred; 
    • Experience in working on grants funded by the Dutch government preferred.

Competency Behavior Indicators

    • Initiates brainstorming or problem-solving meetings. With time in job, develops skills for analyzing and communicating programme successes and failures; reports lessons learned to the team and other members.
    • Represents Search at local and international events and meetings for professional organisations, vendors, partners, and funders. Develops skills to independently initiate and maintain relations with vendors, partners, and funders. Articulates Search programme/project goals and objectives within Search and to external audiences.
    • Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
    • Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
    • Drafts team documents, briefing materials, and presentations. Articulates programme/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
    • Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
    • Takes into account the environmental landscape, assesses one's own and others' viewpoints in their environment, and proposes solutions from an ethical perspective.
    • Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
    • Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
    • Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.


Ons aanbod

Important notice: We can only consider applicants that are allowed to work in Belgium. We are not able to support work permit applications.



Salary indication: 3160-3300 EUR/month gross based on experience + standard benefits (22 days of annual leave, double vacation pay, meal voucher, life insurance, transport allocation).



As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.


Application deadline: November 20, 2020.


Only applicants invited for an interview will be contacted. No phone calls please. Please see our website www.sfcg.org for full details of our work.




Online sinds 6 november 2020
Indiensttreding: January 2021

Search for Common Ground

Search for Common Ground
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